PT- Administrative Assistant
Date: Sep 26, 2025
Location: Remote/Other, Remote/Other, US, Remote/Oth
Company: Southwire Company LLC
A leader in technology and innovation, Southwire Company, LLC is one of North America’s largest wire and cable producers. Southwire and its subsidiaries manufacture building wire and cable, utility products, metal-clad cable, portable and electronic cord products, OEM wire products and engineered products. In addition, Southwire supplies assembled products, contractor equipment, electrical components, hand tools and jobsite power and lighting solutions. The company also offers digital solutions including contractor planning and utility grid resiliency as well as field services including cable testing, rejuvenation and replacement to support our customers as a value-add partner. We are proud to offer competitive compensation, employee benefits, tuition reimbursement and unlimited growth opportunities. Our more than seven decades of progressive growth can be attributed to our determination to developing innovative systems and solutions, exercising environmental stewardship and enhancing the well-being of the communities in which we work and live. How will you power what’s possible?
Location: Remote
Shift: TBD
Pay Rate: $27.00
Job Description
Position Summary
This position is responsible for performing various duties as assigned to support administrative duties necessary for the successful execution of a project.
Responsibilities
• Road occupancy permits: Preparing, submitting, recording and producing reports for each respective municipality, both remote or in person as required by the individual municipality.
• Inventory: Maintaining local inventory reports. Assisting in inventory counts, reordering equipment.
• Subcontractor Work Data Verification: Organizing, filing, and data entry. Verification of crew data entry to field reports. Reconciliation of invoices and recorded to data. Identifying, communicating, and resolving discrepancies.
• Customer asset spreadsheets: maintain segment spreadsheets with data entered by Novinium crews in company database: filing and organizing of subcontractor daily time sheets.
• Submitting Notice of Project for Ministry of Labour for each Work Order.
• Working with subcontractors to obtain completed Form 1000 notices (subcontractor’s registration to work for Novinium/constructor)
• Work with Team Leads to obtain outage schedules and work with subcontractor to deliver outage notices to customer (Novinium to print and arrange notices).
• Working with subcontractor in applying for locates for each Work Order/Area.
• Manage and arrange training specific to Ontario (Electrical Utility Safety Rules, Traffic Book 7, Utility Work Protection Code, First Aid/CPR, etc.).
• Manage and arrange scheduling for testing equipment and PPE as per local regulations.
• All other duties as assigned.
Requirements
• Associate or Bachelor degree preferred
• Prior project administration experience
• Work in a team environment
• Ability to sit, stand, and walk.
• Ability to lift and carry objects up to 20 lbs
• Ability to sit for extended periods of time.
• Self-starter, self- motivated
• Proficient with Microsoft Office, with emphasis on Excel
• Communicate clearly
• Problem-solving aptitude
• Understanding of project management, customer, contractor, subcontractor relationships.
• Experience maintaining parts inventory
Benefits We Offer:
- 401k with Matching & Pension Plan (Eligible for Pension after 1,000 Hours Worked)
- Family and Individual Insurance Packages (Health, Life, Dental, and Vision)
- Paid Time Off & Paid Holidays
- Long & Short-Term Disability
- Supplemental Insurance Plans
- Employee Assistance Program
- Employee Referral Program
- Tuition Reimbursement Programs
- Advancement & Professional Growth opportunities
- Parental Leave
- & More
Southwire is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.